Delete hundreds of transactions without clicking hundreds of times. Securely.
QuickBooks Online has no native bulk delete for recorded transactions.
You have to clean up by hand. That's hundreds of confirmations, and no way back from a mistake. Multi-Delete does the bulk part, in an order that makes it safe.
| QuickBooks Online | Multi-Delete | |
|---|---|---|
| Bulk delete recorded transactions | One at a time | In batches |
| See the exact set before anything is written | No | Preview, with the skips named |
| A backup in hand before the delete runs | No — you export it yourself | The export is the gate |
| Dry run: a per-record report first | No | Yes |
| Log of what was skipped, and why | No | Every record, with the reason |
| Cleaning up 1,000 records | Hundreds of clicks | One pass, ~2.8 min |
QuickBooks’ own in-product AI can bulk-delete draft and unsent invoices. But it stops at paid, reconciled and closed-period records, which is where a real cleanup lives.
Measured on real production companies.
You cannot delete without exporting. Reconciled lines and closed periods are skipped, never forced.
| Record | Type | Outcome | Why |
|---|---|---|---|
| #1042 | INV-1042 | Deleted | — |
| #1043 | INV-1043 | Skipped | Reconciled. QuickBooks allows it; you usually should not. |
| #1051 | JE-1051 | Skipped | Changed since you reviewed it. Re-read before every delete. |
| #1055 | BILL-1055 | Deleted | — |
| #1061 | PMT-1061 | Skipped | Closed period. Reported, never forced. |
| #1068 | SR-1068 | Deleted | — |
| #1072 | JE-1072 | Skipped | Payment applied. Deleting leaves the customer an unapplied credit. |
Multi-Delete walks these five steps with your company. Nothing is written until you have the export in hand, every record is re-read immediately before it is deleted, and anything that changed since you reviewed it is skipped, not forced.
Read the privacy policy for exactly what is and is not stored.
Six checks stand to ensure your books are protected.
Reads are paged, and a short page ends them, not the API's total count. An incomplete set can't be exported, so it can't be deleted.
Every runEvery record is re-read for its current SyncToken immediately before deletion. Anything that changed since you reviewed it is skipped, not forced.
Per recordDetected and named before anything is written. QuickBooks will delete them; you usually should not.
Every runReported, never worked around. QuickBooks refuses them, and the tool doesn't pretend otherwise.
Every runAn applied payment is flagged: deleting its invoice would leave it an unapplied credit the export cannot record.
Every runYou cannot delete what you have not exported. The delete refuses a set with no backup — enforced by the server.
Hard stopA free tool that deletes many transactions at once in QuickBooks Online — the job QuickBooks will not do in bulk. It connects to your company with your permission, shows you the exact set, makes you export it as a backup, runs a dry run, then deletes in batches and gives you a per-record log of what was deleted and what was skipped, with the reason.
Yes, to start. The free tier allows 50 deletions a month, with no signup and no email gate. If you need a bigger cleanup, a Cleanup Pass is $15 for unlimited cleanups over 7 days. The pages on this site answer the questions by themselves, and you never need the tool to delete transactions in QuickBooks.
We keep as little as the job allows. No account password and no QuickBooks records are stored — the records you preview, export or delete pass through our server to answer the request and are not kept. To keep you connected between visits we store your QuickBooks tokens, encrypted at rest with AES-256-GCM (the key is held outside the database). That is the only QuickBooks-derived data we keep. You can disconnect at any time, which deletes the stored connection and revokes our access at Intuit.
No. Once a transaction is deleted it is gone; there is no bin. That is exactly why the tool refuses to delete anything you have not exported first: the export is your only recovery. It also re-reads every record immediately before deleting it and skips anything that changed since you reviewed it.
No. It is QuickBooks Online only. The same cleanup job exists elsewhere, but with different constraints; we have written down the honest state of each on the other-software page rather than promising support we do not have.
